This strategy applies to Medina Holdings Limited and to the group of companies headed by
Medina Holdings Limited in accordance with paragraph 11 of Schedule 19 to the Finance Act
2016. A list of the entities to which it applies is set out below. In this strategy, references to ‘Medina Holdings Limited’ or ‘the group’ are to all these entities. This tax strategy was published on 18/11/2019 and the group regards this publication as complying with its duty under paragraph 16(2) Schedule 19 FA 2016 in its financial year ended 27/10/2020.
This strategy applies from the date of publication until it is superseded. References to ‘UK Taxation’ are to the taxes and duties set out in paragraph 15(1) of the Schedule which include Income Tax, Corporation Tax, PAYE, NIC, VAT, Insurance Premium Tax, and Stamp
Duty Land Tax. References to ‘tax’, ‘taxes’ or ‘taxation’ are to UK taxation and to all corresponding worldwide taxes and similar duties in respect of which the Group has legal responsibilities.
Medina Holdings Limited is committed to full compliance with all statutory obligations and full disclosure to relevant tax authorities. The group’s tax affairs are managed in a way which takes into account the group’s wider corporate reputation.
Governance in relation to UK taxation
Ultimate responsibility for Medina Holdings Limited’s tax strategy and compliance rests with the Board of Medina Holdings Limited;
Executive management of the group is delegated by the Board to the Finance Director;
The Audit & Risk Committee’s requirement to monitor the integrity of Medina Holdings Limited’s financial reporting system, internal controls and risk management framework, expressly includes those elements relating to taxation;
The Finance Director is the Board member with executive responsibility for tax matters;
Day-to-day management of Medina Holdings Limited’s tax affairs is delegated to the Finance team, who report to the Finance Director;
The Medina Holdings Limited finance team is staffed with appropriately qualified individuals;
The Board ensures that Medina Holdings Limited’s tax strategy is one of the factors considered in all investments and significant business decisions taken;
The Finance team report to the Board on Medina Holdings Limited’s tax affairs and risks during the year.
Medina Holdings Limited operates a system of tax risk assessment and controls as a component of the overall internal control framework applicable to the group’s financial reporting system;
Medina Holdings Limited seeks to reduce the level of tax risk arising from its operations as far as is reasonably practicable by ensuring that reasonable care is applied in relation to all processes which could materially affect its compliance with its tax obligations;
Processes relating to different taxes are allocated to appropriate process owners, who carry out a review of activities and processes to identify key risks and mitigating controls in place. These key risks are monitored for business and legislative changes which may impact them and changes to processes or controls are made when required;
Appropriate training is carried out for staff who manage or process matters which have tax implications;
Advice is sought from external advisers where appropriate.
Attitude towards tax planning and level of risk
Medina Holdings Limited seeks to manage risks to ensure compliance with legal requirements in a manner which ensures payment of the right amount of tax.
When entering into commercial transactions, Medina Holdings Limited seeks to take advantage of available tax incentives, reliefs and exemptions in line with, and in the spirit of, tax legislation. Medina Holdings Limited does not undertake tax planning unrelated to such commercial transactions.
The level of risk which Medina Holdings Limited accepts in relation to UK taxation is consistent with its overall objective of achieving certainty in the group’s tax affairs. At all times Medina Holdings Limited seeks to comply fully with its regulatory and other obligations and to act in a way which upholds its reputation as a responsible corporate citizen. In relation to any specific issue or transaction, the Board is ultimately responsible for identifying the risks, including tax risks, which need to be addressed and for determining what actions should be taken to manage those risks, having regard to the materiality of the amounts and obligations in question.
Relationship with HMRC
Medina Holdings Limited seeks to have a transparent and constructive relationship with HMRC through communication in respect of developments in Medina Holdings Limited’s business, current, future and retrospective tax risks, and interpretation of the law in relation to all relevant taxes.
Medina Holdings Limited ensures that HMRC is kept aware of significant transactions and changes in the business and seeks to discuss any tax issues arising at an early stage. When submitting tax computations and returns to HMRC, Medina Holdings Limited discloses all relevant facts and identifies any transactions or issues where it considers that there is potential for the tax treatment to be uncertain.
Any inadvertent errors in submissions made to HMRC are fully disclosed as soon as reasonably practicable after they are identified.
List of entities covered by this Tax Strategy
Medina Holdings Limited
Medina Dairy Limited
Watson’s Dairies Limited
Medina Food Services Limited
Medina Transport Limited
Medina Property Limited